The Ultimate Information to the Greatest Productiveness Apps


To say that I’m a planner is an understatement. I’m all the time making to-do lists and dwell by my calendar that has repeat reminders for weekly and month-to-month issues I have to get performed. When “The Life Changing Magic Of Tidying Up” turned well-liked, I felt immediately validated.

The issue was that each one this planning and listing making and calendar group — properly it wasn’t really very organized. I’d have just a few completely different notebooks and sticky notes scattered all through my residence, automotive, and numerous baggage for work. My calendar was full of random papers and sometimes received left at residence or work — by no means the place I used to be after I wanted it most.

So you’ll be able to think about that it was really “life changing” after I found just a few key productiveness apps for my telephone. Now, I had my to-do lists with me always. (Let’s face it: Are we ever quite a lot of toes away from our telephones?) I may sync my calendars and share them with family and friends to maintain us all on observe. I may get push notifications to remind me to make that physician’s appointment 6 months from now and ship a good friend a birthday message.

It’s no shock that productiveness apps have turn into so well-liked. Most of us have too many priorities, commitments, work, and different issues — and never sufficient time. However fortunately, there are apps — most of them free — you’ll be able to obtain to make your life simpler, extra balanced, extra productive, and most significantly, extra in charge of your time. Try this listing of a few of the yr’s hottest apps, organized by class. And obtain just a few to turn into probably the most environment friendly model of your self.

Time Administration & Scheduling Apps

In the event you’re somebody who admittedly wants a bit of assist in the group division, or for those who’re a “Type A” character who loves planning, then time administration and scheduling apps may very well be an incredible possibility for you. These apps assist with short- and long-term planning, in addition to effectivity, so you’ll be able to take pleasure in as a lot free time as attainable.


You need to plan out your days and create to-do lists, however you’re additionally a minimalist. Blink is the app for you.

For simply $zero.99, you’ll be able to create fast memos and reminders in a non-list format. The horizontal format of data is helpful to somebody who prefers a singular approach to listing duties and create reminders or repeating notifications.



In the event you’re any individual who loves to arrange your duties by the point of the day, Issues could also be of curiosity to you. The app, which prices $9.99, has a function that helps you handle your time by separating your each day duties into three sections: Immediately, This Night, and Tomorrow.

Issues additionally hyperlinks your to-do lists along with your different gadgets, like your laptop computer, iPad, and so on. Along with monitoring duties, you’ll be able to set each short- and long-term targets, and test off the steps that you just full alongside the way in which.



Taskful’s progress bar takes finishing your to-do listing to a brand new stage. The bar strikes ahead as you proceed to test off your duties all through the day, providing you with a way of accomplishment. The app even tracks your steps so you’ll be able to keep in keeping with each your work and well being targets.

Customers can create an inbox in Taskful that syncs with different gadgets and sends electronic mail reminders. The app even pushes encouraging messages all through the day to your machine to maintain customers motivated. In the event you’re a fan of vivid colours, you’ll benefit from the app’s aesthetic as properly. Added bonus: Taskful is free.

In case you have a Gmail account, likelihood is you’ve heard about Google Calendar. The app offers customers good recommendations to assist them be extra productive through the day. These recommendations embrace methods to simply discover instances for conferences in addition to the way to shortly e-book assembly rooms and areas.

You possibly can invite individuals to affix occasions in your calendar and create repeating notifications for private (and group) occasions or reminders. In the event you create duties out of your electronic mail and need the whole lot to seamlessly combine, Google Calendar could also be the very best match for you.



With Todoist, a person can remind themselves of duties they should full by shortly jotting them down within the app in the identical manner that you just would possibly textual content a good friend. The app will interpret your message and set a job for you primarily based off of the language you used. You possibly can even use a hashtag to categorize the reminder.

For instance, for those who write, “Send in final draft of paper tomorrow by 4 p.m. #journalism,” the app will then set a reminder for you at four p.m. tomorrow in your “Journalism” mission. Todoist, which is free, additionally means that you can successfully handle group work by assigning duties to completely different individuals.

Moreover, you’ll be able to combine Todoist with over 60 different apps, together with Amazon, Alexa, Dropbox, and Slack, making this an incredible possibility for somebody who needs to attach their private to-do listing with their office to-do listing.


Focus Apps

Do you ever end up aimlessly looking the web? Scrolling by your Instagram feed although you already know there’s considerably extra vital work to be performed? Staying centered is difficult today — distractions are in all places. Focus apps will assist you keep in charge of your duties and handle your time extra successfully.


Are you somebody who likes to work in brief bursts? Then perhaps take a stroll, take heed to some music, test your emails, or ship a textual content? Focus is perhaps an incredible addition to your routine.

This free app makes use of the Pomodoro Approach and locations people in “Focus Sessions” for 25 minutes at a time. Throughout that 25-minute interval, customers give attention to a job and attempt to get as a lot performed as attainable. After the session ends, they’ll take a brief break. As soon as the person completes 4 25-minute classes, they get a 15-20-minute break to do no matter they need.

This job supervisor additionally means that you can hold observe of the work you’ve got accomplished all through the day, so you already know what nonetheless must get performed. This can be a nice possibility for somebody in search of construction and motivation.

Forest is a reasonably distinctive productiveness app that works on any iOS machine. In the event you think about your self an environmentalist, you’re going to like this. While you need to focus, you open the app and digital timber start to develop. In the event you shut the app whereas a tree is rising, you’ll watch it deteriorate.

The app works properly for group initiatives too. It has a function the place the timber can solely develop if everybody within the group is on job. As you proceed to make use of Forest, you acquire digital gold cash. While you resolve to spend a gold coin, Forest will work with its associate group, Bushes for the Future, to plant an actual tree.

Over 273,000 timber have been planted because of Forest customers. This app is nice for individuals who want a bit of little bit of visible stimulation and motivation, and it solely prices $1.99.



Freedom is an effective possibility for individuals you who discover a manner round different focus apps and severely battle with distractions.

Freedom means that you can block particular websites through the time you need to focus and get work performed. There’s a pre-generated listing of websites you’ll be able to select to be blocked from. You can too add to that listing in case your time-wasting websites aren’t there. You possibly can schedule these focus classes prematurely and even make recurring classes.

“Lockdown Mode” ensures even the sneakiest of customers received’t be capable to work across the system and turn into distracted. Freedom affords customers seven free blocking classes earlier than requiring a subscription charge.


Keep Focusd

Keep Focusd is a Google Chrome extension that promotes productiveness by focus and self-discipline. The app restricts how lengthy customers can keep on the websites that they waste time on.

As soon as the allotted period of time on a particular web site is up, the person can’t go to that web site for the remainder of the day. The app blocks all kinds of websites, subdomains, particular pages, in addition to in-page content material (movies, video games, and so on.).

Keep Focusd is an effective possibility for these of you who prefer to hold a bunch of tabs open whereas working to often scroll by a social media newsfeed or watch a video on YouTube.

The app forces you to follow good focus habits. And for those who don’t really feel like engaged on these habits, don’t fear — the app will block you from your entire time-wasting websites anyway!


Private Apps

Private productiveness apps assist you arrange your life when issues get messy or nerve-racking. They remind people of which groceries they should decide up, what errands they need to run, or who they should name to say glad birthday.

They inform customers what number of extra steps they should take to achieve that arbitrary, each day purpose of 10,000 that all of us supposedly have to hit. There are even private productiveness apps that assist us meditate and keep in charge of our stress ranges.


Are you feeling a bit of excessive strung? Anxious? Somebody who wants a reminder to breathe and calm down every so often?

Mindfulness will help you do exactly that. People use the app to meditate, calm down, and be extra current of their each day lives. There are over 200 timed and guided meditation classes with statistics that assist you hold observe of your journey.

Mindfulness additionally has an integration with Apple’s Well being App, so you’ll be able to proceed to maintain observe of your entire private well being targets in a single place. The app is free, and the guided meditations vary in time from Three-30 minutes. That’s proper – Three minutes. Now you’ve got each excuse to begin meditating.



Do you’ve got a foul behavior you’re hoping to eliminate fully? Or a very good behavior you need to retain? Strides combines your entire good habits, the routines you need to proceed, and your private targets into one app.

It has a SMART tracker, which means the app holds you accountable with reminders and charts to maintain you motivated and centered on attaining your purpose. The app works properly for people who find themselves extra visible. Inexperienced and crimson tempo line methods observe your progress. Strides is an effective (and free) possibility for these of you who need detailed reminders in your each day routines.

Google Preserve works a bit like a digital Put up-It Be aware. People can use this free app on any iOS machine. You possibly can write fast lists, create reminders, report a voice memo, and arrange your entire notes by colour, class, and label.

This app is nice for many who have to shortly jot down one thing whereas on the transfer. You can too set reminders for particular notes. Google Preserve is an easy approach to keep organized and keep in mind duties that have to be accomplished.



We’re all responsible of oversleeping at times. A few of us merely aren’t morning individuals, hitting snooze time and again and ending up being late for work or different vital occasions. That’s the place Kiwake comes into play.

This cheap app ($2.99) will get you off the bed with an entire wake-up course of that has three fundamental classes: physique, mind, and motivation. The app has you are taking an image of an object far off the bed previous to going to sleep so you’ll be able to show that you just received off the bed within the morning.

You can too play a mini-game to get up your mind whereas laying in mattress. And lastly, you’ll be able to overview your duties for the day to get motivated and on top of things on what must be completed. Kiwake doesn’t have a nap button, so there’s no manner round getting up for the day.

It’s protected to say you’ll have time to make breakfast each morning after downloading this app. Further factors in your private well being targets!


Office Apps

One of the vital infamous locations the place individuals get distracted and fall behind on their work is whereas they’re really at work. Anybody who sits at a desk behind a pc for a complete week has loads of alternatives to be inefficient and lose focus.

Office productiveness apps not solely hold you on observe with work duties, but additionally help you with managing groups of individuals, speaking with colleagues, organizing vital paperwork and recordsdata, working with PDFs, and extra.


Quip is a free app that works properly for groups of all sizes that need to collaborate simply and share ideas. Customers can edit paperwork, create spreadsheets, revise job lists, take notes, and message different group members in actual time.

You possibly can achieve entry to all that Quip has to supply on any machine, at any time. Quip has integrations with quite a few different apps, comparable to Dropbox and Slack, to make your group’s expertise much more streamlined. This can be a actually easy possibility for anybody trying to enhance group and communication amongst group members at work.


PDF Knowledgeable

In case you have ever tried working with a PDF doc, you understand how finicky they are often.

The PDF Editor is $9.99 and means that you can do all of that. For starters, you’ll be capable to change textual content and pictures on any PDF that comes your manner. Customers may even signal, ship, and export paperwork straight from the app.

PDF Knowledgeable means that you can write notes and set reminders about completely different sections of the PDF as you’re employed by the file. This app is nice for anybody who wants to present suggestions, annotate, or mark up a PDF.



Trello is a free app made for solo or group work. Whether or not it’s making a to-do listing for a quick-turnaround mission, managing an editorial calendar, or monitoring a 6-month redesign, the app has a format that works.

Customers can listing a number of initiatives directly and make them seen to their complete group on the app’s dashboard. There are mission boards with deadlines to obviously lay out the steps mandatory to realize success on the finish of the mission.

The boards and steps inside them might be assigned to a gaggle or one particular person. Trello has options that give customers the power to connect paperwork, movies, and photos. In the event you’re on a group the place individuals are all engaged on completely different items of the puzzle directly, Trello is an effective way to make sure everyone seems to be on the identical web page and conscious of general progress.


Paperwork 6

Do you utilize cloud-based file storage? Dropbox? iCloud? Google Drive? If you want to share textual content recordsdata, music, movies, or pictures ceaselessly, this app will help.

Paperwork 6 enables you to sync the recordsdata and folders you save to the cloud. The app additionally has an internet browser for file downloads and a function to learn, annotate, and edit recordsdata.

This file supervisor is free and an incredible addition to your toolbox for those who’re ceaselessly utilizing cloud-based storage.



Whether or not it is your electronic mail, your workspace, or one of many quite a few different accounts it’s important to signal into on daily basis, it’s protected to say there are just a few of us with lists of our usernames and passwords hidden someplace “safe.” (Sure, I’m responsible too. No, I’m not telling you the place my password listing is.)

The app is free and securely shops your entire usernames and passwords within the “Vault.” It helps you generate robust passwords and creates on-line purchasing profiles for the websites you frequent most. LastPass mechanically enters your login info for you once you go to a web site, so there’s no scrambling to search out that hidden password listing you created.

For these of you who’re barely skeptical about safety, LastPass lists their superior safety system options on-line, which incorporates an AES-256 bit encryption (you’re the one one with the password to your encryption key) and the choice for extra safety, like an optionally available pin, multi-factor authentication, TouchID, and offline choices. With LastPass, you solely want to recollect one password (your encryption key) to get into your entire on-line profiles.



Slack is the last word group communication app. Whether or not you’ve got a group of three or Three,000, you’ll be able to all simply talk and join on Slack.

You possibly can talk in teams of customers or channels, which you’ll be able to identify by group or matter. The channels might be company-wide or embrace only a choose group of individuals. You can too ship a direct message to at least one different particular person, chopping down on electronic mail and dashing up the communication course of.

Not solely is the chat perform straightforward to make use of, however you may as well share paperwork, pictures, movies, and extra. Personally, I’m a fan of the function that means that you can ship GIFs to your co-workers.

There’s additionally app integration with quite a few different sources it’s possible you’ll be utilizing on the workplace, comparable to Dropbox, Google Drive, and Twitter. Slack is good for these trying to simply talk and collaborate with a group of any measurement.


E mail Apps

Between work-related emails, private emails, particular affords, and spam, most individuals have a minimum of one new message each time they open their inbox. There are a number of productiveness apps that assist you spend as little time as attainable organizing and studying these emails so you may get again to your life and full your most vital duties.


For these of you who really feel bombarded by emails all through the day, concern not! Trove was created to alleviate that stress and assist you flag a very powerful emails you want to learn and reply to right away — or in a while.

The app gives insights on the mail you might be receiving and sending. You possibly can flag an electronic mail as Radar, Nudge, or Join. You need to use these flags to remind your self about which messages you want to reply to and which individuals you want to comply with up with for a response.

In the event you’re somebody who not solely receives a whole lot of emails but additionally wants to reply to them shortly, then Trove is a good (and free) alternative to maintain your connections and ideas organized.



Astro assists with each your electronic mail and calendar productiveness. The app gives customers with an assistant – digital, after all – that helps you arrange your emails by significance. The assistant works with you to create follow-up reminders and provides them to your in-app calendar.

Astro effectively manages your electronic mail and calendar so you already know precisely what must get performed first. Any electronic mail that wants instant consideration is highlighted. You possibly can unsubscribe from emails whereas within the app, in addition to transfer your most vital messages right into a “Focus Inbox.” Astro is free and has a Slack integration.



Newton is one other well-liked electronic mail productiveness app that has a number of extra options than the opposite two choices talked about above. It’ll price you a month-to-month subscription charge, however it could be value it.

Newton has learn receipts, sender profiles, prompt push notifications, undo ship, snooze (so your emails come again to you at a extra handy time), and a “Tidy Inbox,” which separates vital emails from spam and spam.

Customers can entry Newton by all gadgets, and it really works with different electronic mail platforms, comparable to Gmail, Outlook, iCloud, Google Apps, and extra. Newton is a way more in-depth electronic mail productiveness app for many who discover themselves overwhelmed by a relentless circulation of incoming messages.


Writing Apps & Be aware-Taking Apps

Are you somebody who’s continuously jotting down notes, ideas, and to-do lists, after which forgetting the place these lists are? Generally you want to shortly report info, and different instances you want intensive notes on a particular matter. Writing and note-taking productiveness apps have capabilities that assist customers report info in an environment friendly method, with loads of modifying, sharing, annotating, organizing, and exporting choices.


Bear is a free app that works properly for anybody trying to sort out a fast listing of issues to recollect and even those that want to write down a protracted essay. Customers can hyperlink their notes collectively, arrange their ideas in a manner that is smart to them, and write in plain textual content so exporting and changing notes to a PDF or importing to a CMS is easy.

Bear has a clear, minimalist aesthetic for many who choose a minimalist look. The app organizes your notes by hashtags, so that you all the time know through which part your work is positioned.



Professionals, academics, and college students can all profit from this writing app. The app, which prices $9.99, is an easy device used for paperless note-taking, PDF annotating, free handwriting, and sketching (for those who aren’t a fan of typing). Customers can full and signal all kinds of paperwork with Notability, and ship them straight from the app.

In the event you’re somebody who enjoys each writing and typing notes, then Notability may very well be an incredible possibility for you. The app has a function that turns written notes into typed notes, so you’ll be able to hold your entire info in a single place. Moreover, for those who’re in an vital assembly or class and need to make sure you don’t miss a beat, you’ll be able to report audio as properly.

The app even has a perform to construct checklists and detailed outlines if you wish to write in-depth items whereas at school or at work. And don’t fear about saving your entire info to Notability and dropping it. Your entire work is backed as much as the cloud, making it straightforward to entry it from wherever.

This app is the fashionable approach to take notes and has helpful options for private, academic, use.



Evernote is extra of a notepad-planner hybrid. If you end up writing shorter notes or wanting a spot to jot down a to-do listing, Evernote is perhaps extra tailor-made to your wants than Notability (although they do share lots of the identical options).

The app permits customers to write down or dictate notes, sketch, and share paperwork with different gadgets. You can too make an agenda and create a guidelines. In the event you like having your notes and to-do lists in the identical place, then Evernote works properly.

Evernote is free, however you’ll be able to all the time improve for a month-to-month charge to get entry to premium options.


Hemingway Editor

The Hemingway Editor app is exceptionally helpful to anybody who writes typically. The app makes your writing as clear and concise as attainable by bringing wordy prose to your consideration. It’s sort of like having your individual digital editor.

Moreover, the app highlights adverbs, passive voice, and sophisticated statements that will help you turn into a extra impactful author. The Hemingway Editor additionally means that you can publish on to Medium and WordPress. All of those options make the $19.99 price ticket value it.

And don’t fear for those who’re considering, “Sounds great, but I like to write from the beach or the mountains.” The app works offline, so you’ll be able to proceed writing out of your favourite internet-free, inspirational areas.


Voice-to-Textual content Apps

Are you somebody who finds handwriting notes inefficient? Possibly you’re a quick typer however you continue to end up in conditions the place you’ll be able to’t sustain with a speaker or lecturer? 

Voice-to-text productiveness apps are an incredible answer to those issues. Simply hit report, and the app will transcribe the audio, so you’ll be able to return and hear later.


Otter is a note-taking app that mixes audio, speaker identification, and transcription. The app is a great tool for journalists and college students alike. In the event you ever want a “chill” day the place you’ll be able to sit again and hear moderately than furiously take notes, it’s best to do this app.

The app is designed to transcribe long-form dialog, so don’t fear if you end up in a protracted lecture. Otter will establish every of the individuals primarily based on their voices for those who’re listening to a number of audio system or are interviewing a number of individuals. In the event you’re a visible particular person, then the app may also work properly for you — it highlights the phrases it transcribes in actual time.

And if 600 free minutes of transcription is not sufficient in your lectures, lessons, and interviews, you’ll be able to improve your account to premium and get 6,000 minutes of recording time.



Descript is one other transcribing app with audio phrase processing and internet publishing capabilities. It’s a great tool for many who conduct common interviews, need correct quotes from their topics, and hope to share their audio with listeners on-line. This can be a nice possibility for these instances that require you to soak up a whole lot of info each effectively and precisely.

Descript is exceptionally useful in interview eventualities. As soon as the app transcribes your audio, you’ll be able to edit, reduce, and remix the recording. The modifying “Wordbar” is a function that units this app other than opponents. The horizontal bar means that you can simply drag phrases nearer collectively to eliminate unnatural pauses or separate them to present the listener a second to breathe and perceive what they only heard.

With Descript, you may as well publish your audio and acquire feedback from listeners on the net. You can too export your audio from Descript to a number of different platforms, together with Avid Professional Instruments and Apple Logic Professional X.

The app prices $zero.07 per minute (after you utilize your first free 30 minutes of transcription).


Assembly & Scheduling Apps

The final sort of productiveness app I’ll point out is useful for these of you who want scheduling assist. This contains social media planning, scheduling in-person office conferences, and occasion planning.

These apps will make it straightforward to remain on high of your editorial calendar and scale back the irritating backwards and forwards that occurs when attempting to schedule conferences.


Do you run a number of social media accounts? Put up to a number of platform a number of instances per day? Search the online for photographs and enjoyable articles to encourage your work and have interaction your followers? Crowdfire will help you with all of those duties.

The app, which is free, is a manner for customers to schedule their social media posts — which can embrace a number of photos and movies — prematurely. Crowdfire then offers customers the analytics behind their posts so they’re able to observe engagement and see what’s working and what must be modified.

Crowdfire is an easy app with options that go a great distance since profitable social media planning takes effort and time. With a planning app like Crowdfire, you’ll be able to sit down and work in your firm’s social media accounts for a particular period of time, then have your work mechanically put up everytime you select. No extra complications with regards to social!



While you’re attempting to e-book a gathering, get along with associates, schedule a e-book membership, or plan some other occasion that features a number of individuals, it may be onerous to discover a day and time that works for everybody. Sending texts and emails backwards and forwards to discover a date that works is inefficient and time-consuming. That’s the place Doodle is available in.

This free app permits customers to search out the very best date and time for any occasion by suggesting various choices for invitees to pick out their preferences. Doodle is so user-friendly that your invitees don’t even want the app to decide on their preferences. It really works by way of iMessage, Fb, WhatsApp electronic mail, and extra. There’s even a calendar integration to keep away from any confusion between you and your invitees. Doodle is the last word approach to get as many individuals as attainable to attend your vital assembly, occasion, or occasion.


Distractions, mismanaged time, and procrastination are all chopping into our potential to be productive. Regardless of your character or work ethic, there’s a productiveness app that may assist you. Consider them as pleasant bits of expertise that may measurably enhance your potential to work effectively.

Productiveness apps are instruments that not solely affect the standard of your work however the time you spend away from work. Who doesn’t need to spend much less time worrying about being productive and extra time really getting issues performed?